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Timetabling Officer

Location: WEST LONDON, LONDON Salary: 200.00 - 220.00 GBP Per Day
Sector: Education Job Type: Temporary
Shift Type: FULL TIME Applications: N/A
Posted: 10 months ago Reference: 3071986
Timetabling Officer-CMIS/CELCAT required for our education client in West London on an initial 2-3 month contract.

Main purpose of the job

Responsible for the timetabling provision for allocated departments

Work in continuous collaboration with schools and departments to ensure the delivery of efficient and effective timetables at course and module level, this requires spending a minimum of one day per week with each allocated school/department during the key planning and data collection cycles.

Allocate available rooms and resources appropriately and efficiently for both teaching and non-teaching activities.

Ensure the best allocation of space, level of service and advice is provided with particular reference to the impact on the recruitment and retention of students.

Ensure that all requested information and business intelligence is clearly communicated to the community through appropriate mechanisms.

Achieve a high level of CMIS proficiency in order to undertake advanced timetabling and space allocation duties.


It is essential that the person appointed has, and is willing to work towards achieving and maintaining up to date expertise and knowledge in the following areas:

An awareness of our clients wide events and building works and the resulting impact on timetabling requirements.
An in-depth understanding of the timetabling system (currently CMIS and extended products), by attending training/workshops sessions to maintain knowledge and understanding of the timetabling system.
An in depth understanding of timetabling requirements for HE and FE, this currently includes:
Semester and term academic calendars for FE and HE
Curriculum set up.
Building efficient and effective timetables for allocated schools/departments at course and module level
Room allocation processes which are fit for purpose
All academic timetables and room bookings which must be clash free
Student fitting into groups/workshops.
Examinations scheduling
Effective space management and utilisation.
Running and extracting management information reports from CMIS.
Analysis of timetabling data
CMIS updates and involvement in testing of CMIS related system upgrades.
Proactive engagement in change management, for example, implementation of new timetabling products or new timetabling initiatives.
An understanding of student related operations of the following:
An understanding of the attendance monitoring processes.
An understanding of the further and higher education admissions and student record data and how this influences/impacts on timetabling operations and data.
A general understanding of UNIT-e to extract key data to support timetabling processes.
Any new related initiatives as they arise.
A high level of proficiency in Microsoft Office products and IT competencies, with particular reference to excel imports, data manipulation and formatting for the wider community.
Significant experience of working in timetabling in a higher education environment.

An in-depth understanding of academic timetabling and the related requirements at both course and module level.

Proven experience of academic timetable planning, data collection and delivery in a higher education environment.

An understanding of the process of allocating students to module sub-groups (student fitting).

Experience of analysing complex information to inform data monitoring and decision making.

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