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Team Secretary

Location: STOKE GIFFORD, AVON Salary: 18000.00 - 20000.00 GBP Per Annum
Sector: Business Support Job Type: Permanent
Shift Type: N/A Applications: 1
Posted: 2 months ago Reference: 3073684
Hours: 9.00 am – 5.30 pm
Start Date: As soon as possible
Duration: Permanent
Holidays: 25 days per annum + public and bank holidays

THE DUTIES

- working for two Project Directors and his team of surveyors
- copy/audio typing of letters, minutes, reports, specifications and other documents
- completion of certificates, instructions and other forms in Word or Excel
- issuing of tender documents using various standard client formats
- production of photographic schedules and marketing/presentation documents
- production of programmes in MS Project 2007 (desirable but not essential)
- production of contract documents
- proof reading and formatting documents produced by others
- photocopying, scanning and printing documents
- distribution of incoming post and filing digital copies on server
- digital and hard copy filing
- sending and receiving emails including digital filing
- answering telephone calls
- taking telephone messages and liaison with residents, clients and contractors
- arranging appointments and meetings
- collating and logging outgoing post onto Royal Mail website daily
- relief reception duties (infrequent)

THE PERSON

- strong interpersonal skills
- strong IT skills with good working knowledge of Word and Excel
- ideally have previous experience desktop publishing but this is not essential
- excellent organisational skills, ability to prioritise/multi-task and work to multiple deadlines
- organised and methodical approach to administrative duties
- excellent oral and written communication skills
- good attention to detail and accuracy
- the ability to act on their own initiative and be proactive
- flexibility in performing duties
- act with discretion at all times appropriate to the information they are handling


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