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Team Administrator

Location: HAMMERSMITH, LONDON Salary: 11.78 - 13.00 GBP Per Hour
Sector: Business Support Job Type: Temporary
Shift Type: FULL TIME Applications: 2
Posted: 10 months ago Reference: 3142666
We are looking for a dynamic IT Team Administrator to work in busy Hammersmith headquarters for a global company.

The role is at the heart of the team, working with all the IT domain manages to ensure a smooth running of the department. Some financial background would be beneficial as we procure significant amount of consumables, mobile devices, software and services and also receive a significant number of complex recharges from our Corporate headquarters in Paris, which needs to be monitored to a high level of attention.

Highly numerate, strong attention to detail and good communication skills are essential, along with someone who is a strong collaborator and enjoys the hustle bustle of an IT team supporting an 1800 strong sales & marketing focused UK business.

To apply for this role, you must be able to use SAP

Broad IT Team admin duties including:-

IT Purchase Orders management, in collaboration with domain IT Managers
o Raise Purchase Orders for different topics, as requested
Procurement of Consumable for the IT Services team / business requests (various)
Procurement of Software as a result of approved IT Service Requests from the business (Adobe tools, Fonts etc)
Procurement of Mobile devices as a result of approved IT Service Requests from the business (iPhones, iPads, Applecare, Monitors etc)
Renewal of annual Hardware and Software maintenance POs (requesting quotes, internal validation, raise POs)
Raise external resource POs (Helpdesk staff, Data Centre staff, project consultancy)
Raise inter-company recharge POs (recharges from our Paris HQ for central services)
Raise Capital investment POs in support of project roadmap (Software, Hardware, Consultancy etc)
o PO approval follow up and Vendor communication of approved POs
o Goods receipt POs as a result of receiving goods and services against
Work with IT managers to confirm receipt of goods and services
Record details (serial numbers), labelling of hardware/mobile devices on receipt to ensure good asset management of these high value items
o Invoice follow up and invoice query resolution
Local purchases and inter-company recharges
Manage quantity / value / accuracy issues (particularly inter-company invoices)

Software management
o Maintain inventory of subscription software (mainly Adobe products) along with annual renewal management and recharging

Hardware Leasing procurement, in collaboration with IT Services manager
o Preparation of quotes from Global HP portal for the purchase of PCs/Laptops
o Preparation of documentation for leasing of hardware
o Follow up with supplier on manufacturing / delivery dates
o Monitor receipt of goods from supplier

Contract Management in collaboration with IT Director
o Facilitate the signature, sending, filing of IT related contracts

Consumables Recharges, in collaboration with the IT Services Manager
o Prepare monthly recharges documentation
Consumables issues to business during the month
iPhones / iPads etc issued to the business during the month
Subscription software charges
o Validate with IT management
o Communicate with Accounting team to process recharge journals

Travel Booking
o Books flights, hotel, etc using the companies preferred travel partners

Work closely with IT Services team on the Stock Control of standard items
o USB Drives, Mice, Keyboards, SmartPhone pool, Privacy filters etc
o Maintain a process of recording stock into and out of the stock cupboards
o Suggest replenishment orders as stock levels are consumed.


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