REED Recruitment have partnered with a large Engineering company based in Dublin. This is a contract role until July 2021, however, this may be extended. Please read on for more details:
*Option to work from home is available
Complete commercial and governmental received Invitations to Tender, Requests for Proposals etc.
Source potential bids/proposals via online portals and identify and recommend appropriate bids for the Directors to review.
Plan the strategy to complete the proposed bids/tenders.
Setting up new enquiries in our CRM
Filing enquiry correspondence correctly in our CRM
Take responsibility for the preparation of meticulous documentation and answering queries relating to tenders, bids and/or questionnaires.
Coordinate any assistance required from Directors & Associate Directors for sections such as relevant experience / team / programme / technical questions etc. and compile this information together into a succinct response.
Ensure responses are completed in a timely manner, allowing time for final reviews and amendments before submission.
Ensure bids are provided to clients in line with bid/tender requirements and deadline requirements.
Track opportunity pipeline using CRM software and produce weekly progress reports to support the flow of incoming work potential and grow company turnover
Complete research tasks to identify business opportunities / tenders which are coming up and reviewing them to make recommendations on whether they are appropriate for our business.
Create reports, letters, and other ad hoc documentation as appropriate.
Arrange courier services to ensure that bids/tenders are delivered on time as required.
Maintain up to date records within our internal database and libraries e.g. bid/quote progress tracker.
Maintain a response database as appropriate to include, but not limited to, CVs, organisational chart, datasheets, company information, insurance certificates.
Arrange headshots for new starters
Source photography for recently completed projects
Maintain competency records to support public procurement the company’s technical bodies affiliation’s and industry accreditations
Provide news updates of new business won etc. for internal and external communications as required.
Maintain and update company web site with relevant information
Responsible for document branding of all company issued documentation – spot checks to ensure documents are formatted correctly
Provide Word/Excel document support for employees
Qualifications and Skills
Strong understanding of the tender management procedure for public and private sector Previous experience of working within a similar, fast paced environment which has involved answering questions and providing responses for bids / proposals.
Familiar and experience with the tendering and bidding process in the construction industry.
Eager to learn new CRM software (Deltek)
Strict attention to detail
Deltek experience, not essential – eager to learn new software
Ability to work on own initiative and self-motivated in identifying new business
Strong organisational skills with proven ability to meet tight deadlines
Strong interpersonal and communication skills to liaise effectively with key decision makers
High degree of accuracy required in detail and presentation
Proactive approach to innovation and problem solving