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Secretary/PA

Location: GARSTANG, LANCASHIRE Salary: 19000.00 - 20000.00 GBP Per Annum
Sector: Business Support Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: 5 days ago Reference: 3147651
Are you an experienced Secretary/PA with Audio Typing experience looking for a new challenge?

Reed Business Support is recruiting on behalf of an established property company in the Garstang area who is looking for a Secretary/PA to join their busy team, supporting the Partners and Surveyors with their day to day administration.


Duties and responsibilities include:
• Handle secretarial work including managing in and out e-mails, faxes and letters. Through both audio dictation and copy typing and utilising in-house templates prepare letters, memos, emails, reports, invoices and agreements etc.
• Ensure signed Agency Agreements and ID are received from the vendor
• Liaise with outside agencies to obtain EPC certificates
• Liaise with photographer to order property photographs and floor plans
• Use the Estate Agency Software Reapit to record all information relating to property sales
• Ensure all property folders are complete, all documentation correctly filed and all paperwork signed by surveyor prior to handover to the sales office
• Liaise with the sales office to ensure adequate handover of all new properties being placed on the market
• Assist the Partner or Surveyor in continuing liaisons with client including compiling reports or quotations for new jobs
• Use Sage Line 50 to raise invoices and credit notes
• Answer the telephone in respect of all matters and take messages or transfer the call where appropriate
• Arrange meetings and take minutes if necessary
• Manage and maintain the Partners and Surveyors diaries



Skills and competencies required:
• Sound knowledge of MS Office in particular Word, Excel and Outlook - essential
• Excellent typing skills
• Ability to use electronic audio dictation
• Knowledge of Sage 50 - ideal
• Verbal and written communication skills
• Attention to detail
• Time management

Salary offered is £19k - £20k dependent on experience.

Working hours are Monday – Friday, 9am – 5pm with 1 hour lunch. Benefits include 21 days holiday + the 8 bank holidays.

Should you be interested in this role and have the relevant experience, please reply to this advert with your up to date CV attached.

Please note that due to high volumes, only short listed candidates will be contacted.

Know anyone who may be interested? Reed offer £50s worth of shopping vouchers for successful referrals.