I am recruiting for a part time 8.00 - 13.45 - Monday -Friday TERM TIME ONLY Administrator/Receptionist for a busy position in an Academy School in East London to start on the 1st September 2020
The Administrator will be responsible for the front desk management, visitor management, switchboard operating, and general administrative tasks requested by the Office Manager.
Key Responsibilities - this is not an exhaustive list, but a general list of duties expected
Organisation, Reception - Front Desk Management Undertake reception duties; answering telephone calls, dealing with enquiries from parents/prospective parents, teachers, students, the general public and signing in all visitors. Work in partnership with the afternoon receptionist(s) to ensure a smooth handover and good communication.
Support with administrative tasks, delegated by the Office Manager.
Use the online system to issue visitor badges and inform staff of visitors.
Disclosure and Barring Services (DBS) and ID checking of all visitors in line with Safeguarding/Child Protection procedures.
Provide routine clerical support e.g. filing, emailing and completing routine forms.
Typing, word-processing, and other IT based tasks, including the production of documents to company standards.
Receive/despatch, sort/distribute, frank and organise special/recorded delivery of mail
Receive items of property/lunch for students to collect.
Organise meetings on behalf of the Office Manager or Finance and Resources Director.
Create and complete various logs to record information with timescales. • Report any issues to the Senior Leadership Team and Facilities, e.g. student related issues, maintenance, cleaning etc.
Check the Admin inbox for work and follow procedures for the completion of work
An enhanced DBS will be required to be considered for this position, A DBS can be completed for the successful candidate at a cost of £40.00