The Records Management team forms part of the wider Information Management function and is responsible for dealing with information compliance matters including in respect of the Code of Practice on the Management of Police Information (MoPI) and the project management of such force initiatives
This role will report to the Review, Retention & Disposal Manager and will primarily assist with the Review, Retain and Disposal (RRD) process across Policing information.
To assist the Review, Retention & Disposal Manager in development and maintenance of relevant project/initiative plans.
Under the direction of the Review, Retention & Disposal Manager, to undertake prioritised information compliance reviews on paper records, in line with legislative requirements, held across the organisation and with external suppliers.
Under the direction of the Review, Retention & Disposal Manager, to undertake prioritised information compliance audits on paper and electronic records, in line with legislative requirements.
Following the guidance on the Management of Police Information and local procedures and retention periods, evaluate the retention period requirements of the records and make appropriate decisions as to whether to retain or disposal of paper records.
With supervision as appropriate:
being present on site for the purposes of paper record review and evaluation activity, as well as acting upon the recommendations made (or making arrangements with others, for them to be acted upon).
ensuring that relevant records are maintained in relation to the retained records with appropriate destruction dates.
ensuring the appropriate secure disposal of the paper records in line with force procedural requirements and the Government Protective Marking Scheme.
to liaise with sensitive policing business areas to establish rationale for retaining or disposing of paper records.
Assist the Review, Retention & Disposal Manager in monitoring compliance to IMPACT related policies.
Under the direction of the Review, Retention & Disposal Manager, to provide specialist knowledge, assistance and advice to key stakeholders, ensuring a common approach is adopted in relation to the IMPACT and related compliance matters.
To assist in development of the IMPACT and wider compliance communication materials across the force, including the development of the Information Management Subsite.
NOTE: this role will access sensitive criminal information which some may find distressing. The role also requires the individual to carry out lifting and carrying of boxes on a daily basis, making this a physically demanding role.
Essential Skills, Experience and Qualifications
Experience in audit/ reviews to ensure compliance against a set criteria would be prefrable