An exciting opportunity has arisen for a client based very close to Bradford city centre.
This is a temporary full time role to start asap until March 2018.
To assist the Service/Office Administrator in the provision of a general administrative and secretarial support service to the Service/regional/national office.
General and Administrative duties:
To maintain appropriate record systems and also to maintain the Procedure Guide, Staff Directory and Staff Notes as required.
To assist in the production of regular statistics/returns/forms on a range of topics.
To provide or assist in providing telephone and reception arrangements which are welcoming to service users/members of the public and other visitors. This involves applying sensitive listening skills and providing a calm influence, particularly where users are agitated, possibly angry and confused - and will require accurate feedback of any remarks or actions to appropriate, more senior, staff where the post holder has cause for concern.
To assist in the processing of invoices and imprest claims for goods and services.
In the absence of the Administrator, to open and close the building, ensuring that all windows and doors are secured.
To provide other general administrative support as designated by the Service/Office Administrator/other manager as appropriate.
To assist in the processing of incoming/outgoing post.
To type letters and reports etc using Word and Excel.
To assist in maintaining appointment diaries and reminder systems.
To arrange any meetings/appointments/events for visitors and external visits and provide all necessary facilities.
To provide essential leave and sickness cover for the Service/Office Administrator (e.g. passing invoices and expenses for payment, maintaining the petty cash system, receipt and banking of income).
To attend Team Meetings as required (e.g. to take some minutes).
To provide other general secretarial support to the Service/Office Administrator and Team within the broad parameters of the post and person specification.