Connecting...

Back to results list

PURCHASE LEDGER ASSISTANT

Location: DATCHET, BERKSHIRE Salary: 22000 - 23000 GBP Per Annum
Sector: Accountancy Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: 30 days ago Reference: 3051530
Overall Purpose of Role

The role embraces all areas of purchase ledger activities including control account reconciliations and payments. The role also encompasses the timely processing of the weekly courier self-billing

To support the Purchase Ledger Supervisor and Team Colleagues as and when required.
It is essential that all tasks are carried out in a timely manner and to a high level of accuracy.

Main Responsibilities:

Processing

• Process workloads to ensure payment deadlines are met
• Process the weekly courier self-billing
• Match & process purchase requisitions and related invoices
• Process Purchase Requisitions to produce orders / GRNI
• Check and process employee expenses and mileages claims
• Review and transmit payment runs for UK and Ireland ledgers
• Process supplier reconciliations
• Manual cheques

Control

• Maintain procedures documentations
• Debit balances monitoring and resolution
• Unallocated cash monitoring and resolution
• Ensure that all processing is in compliance with the company’s authorities policy
Statutory requirements
• Knowledge of the basic requirements for a valid VAT invoice
• Knowledge of the basic VAT rules relating to disallowable expenditure

Other

• Opening post
• First point of contact for suppliers
• Query resolution
• Provide holiday and sickness cover for the Team
• Be aware of high expected standards of quality and timeliness of information submitted to the Purchase Ledger department and report any shortcomings to the Purchase Ledger Supervisor

Measures

• Completing all tasks within deadlines
• Accuracy of all data/tasks entered and completed
• Feedback from internal and external customers
• Maintain accurate document files for audit purposes
• No internal controls are breached following group policies


 
Knowledge, Skills and Experience Essential

• Previous and strong Purchase Ledger experience
• Experience of high volume data processing
• Experience of employee expenses
Preferred
• Experience of matching invoices to electronic purchase requisitions
• Knowledge of Excel, Word and Outlook

Personal Specifications:
• Willing to take initiative in query resolution
• Ability to communicate with all levels within the business
• Great interpersonal and communication skills
• Self-discipline
• Good team working skills
• The ability to work to tight deadlines


Similar jobs