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Purchase Ledger

Location: SHEFFIELD, SOUTH YORKSHIRE Salary: 18000.00 - 20000.00 GBP Per Annum
Sector: Accountancy Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: 14 days ago Reference: 3072858
Reed Accountancy are working with a client in Stocksbridge who are looking for a Purchase Ledger to join their team.

PURPOSE OF THE JOB
Responsible for delivering key Purchase Accounting processes including invoice processing, SAP workflow query management, administering and resolving supplier queries, reporting services and other related services.

PRINCIPAL ACCOUNTABILITIES
This individual will be responsible for the processing of supplier invoices to ensure these are accurately recorded, matched to purchase orders and goods dispatched notes, and approved on a timely basis, whilst identifying any queries or mis-matches that need to be resolved.

Key tasks and responsibilities will include:
• Review supplier invoices received on a daily basis to ensure compliance with supplier invoice policy. Reject and return non-valid invoices to suppliers.
• Match supplier invoices to purchase orders and purchase order receipts, including processing of supplier credit notes.
• Scan and record vendor documents (invoices and credit notes) into SAP and Navision Purchase Ledger.
• Appropriately code invoices to the correct ledger accounts
• Identify and log VAT errors on documents and seek to resolve the error with the supplier.
• Notify the Purchase Accounting Manager of ‘problem’ accounts and significant processing issues.
• Identify and log queries or discrepancies via workflow after receipt of the supplier invoice.
• Support the Purchase Accounting Manager in producing ad hoc reporting as requested to support the business
• Produce monthly aged creditor analysis.
• Reconcile supplier statements as and when required to facilitate any queries and dispute resolution
• Work closely with Procurement and commercial parts of the business to identify and resolve queries with supplier invoices
• Be the first point of contact of supplier queries regarding invoice status, and expected payment

VISION/CONTEXT
The Purchase Accounting Assistant is a key member of the Transactions team and is responsible for the creation, processing and recording of financial data and customer documentation in a timely, accurate and complete manner.
The supply chain of the business, including timely receipt of raw materials, goods and services is key. Ensuring supplier relationships are strengthened through timely and accurate processing of supplier invoices, and identification and resolution of issues is a critical driver for the business.


KNOWLEDGE AND EXPERIENCE
High standard of general education. Accounting transaction experience is an essential for an individual to become fully competent in the role. Good internal systems knowledge would be beneficial. Practical experience of SAP and PC-based computer systems is preferred. Strong team working and relationship building skills and ability to prioritise own workload is essential.

DIMENSIONS
Part of a transactions team comprising up to 10 people
30,000 supplier invoices processed per annum
Spend of c.£300m per annum
Over 5,000 active vendors



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