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Property Team Assistant/ Office Manager

Location: ELTHAM, LONDON Salary: Salary Negotiable
Sector: Business Support Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: 3 months ago Reference: 3080817
I am working with a client who is looking for a Property Team Assistant/ Office Manager to start ASAP on a full time permanent basis. 

Job Description 


Job Title: Property Team Assistant/ Office Manager


Hours : 8.45am-6pm, Monday-Friday, however flexibility is required as and when deadlines occur

PROPERTY TEAM ASSISTANT

• Undertaking research, conducting land registry searches, locating planning applications, presenting comparable etc.
• Making appropriate arrangements for and managing site visits, meetings, contractors and professional services
• Creating contracts, inventories, dilapidation schedules etc.
• Preparing Heads of Terms
• Using the property agent database to distribute adverts and uploading to the relevant online sites
• Creating and maintaining brochures
• Being a point of contact for clients, tenants, agents and professional services

OFFICE MANAGEMENT:

• Answering of all phone calls to the offices during working hours, 9am-6pm, Monday-Friday, re-directing as appropriate or taking of messages
• Providing high quality and professional greeting and hospitality to all visitors
• Attending meetings, taking minutes and keeping notes
• Maintaining the condition of the office, it’s organisation and arranging for necessary repairs
• Managing and maintaining all telecommunication and IT equipment alongside ‘Premier Choice’ IT support
• Assisting and supporting the executives as appropriate, for example researching, sourcing, ordering, invoicing, proposals, presentations, documents.
• Assisting with the recruitment, induction, training and supervision of new staff
• Managing and maintaining timesheets
• Creating and emailing of daily/weekly updates to managing director and Executives as applicable and agreed
• Recording office expenditure and managing all petty cash expenses
• Organising and storing paperwork, documents and computer-based information
• Arranging both in-house and external events
• Organising travel arrangements, booking rooms and conference facilities
• Using content management systems to maintain and update websites, social media and internal databases
• Organisation and management of the CEO’s electronic diary, assessing priority of appointments and reallocation as necessary, ensuring that executives are well prepared for meetings
• Processing the expenses claims of Managing Director and any senior members of staff as requested.

EXPERIENCE AND SKILLS REQUIRED
• Experience or Knowledge of Commercial Property Industry
• Excellent IT skills
• Experience as a Personal Assistant
• Experience of electronic diary management
• Ability to organise and plan own work
• Exceptional interpersonal and communication skills, including the ability to ensure effective communication with a wide range of contacts both internal and external to the companies
• Ability to assimilate large quantities of written and verbal communication quickly and produce accurate, timely minutes.
• Excellent attention to detail, with the ability to maintain a high level of accuracy
• Demonstration of the ability to work under pressure and to tight deadlines
• A flexible, pro-active approach to work including the ability to prioritise and re-prioritise to achieve successful outcomes
• Ability to provide a high quality secretarial and organisational support service

If you have the relevant experience please apply now!


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