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Project Support Administrator

Location: GUILDFORD, SURREY, UNITED KINGDOM Salary: 12.00-15.00 GBP (UK Pounds) Per hour, inc Benefits
Sector: Business Support Job Type: Permanent
Shift Type: FULL OR PART TIME Applications: 13
Posted: about 1 month ago Reference: X3-444400

This is a 12 month contractor role, covering maternity leave and to start ASAP.

This role would be suitable for someone looking for fulltime or part time (min 3 days per week).

Key Tasks

Supporting the project team & project managers:

  • Supporting the SharePoint project with document migration administration, this will involve the collation of data, the migration of documents and data entry.
  • Document Management - checking, scanning, and importing documentation into the correct location within the Document Management System (DMS).
  • Project meeting reviews/customer visits administration – arranging rooms, catering, equipment, advising reception of visitors and any additional requirements they may have e.g. WiFi.
  • General Project Administration, e.g. maintaining action registers & risk lists, formatting documentation, DMS support.
  • Document Control, including compilation of data packs (hard copy folders and CDs as contractually agreed), checking & issuing deliverable documents to customers, receiving third party documents and maintaining document registers.
  • Interfacing with customer counterpart for documentation control and delivery.
  • Coordinating presentation materials for review and delivery.
  • Co-ordination and compilation of data and information.
  • Kiteworks Management

This position will be based in Guildford however initially may be working from home so you'll need to have your own pc/laptop and phone.


The ideal candidate will have:

  • Good all round experience in office administration, experience of Document Control useful but not essential
  • Experience of working within a busy, pressured environment
  • Experience of working within a high-tech and/or engineering organisation useful but not essential
  • High degree of competency in MS Office applications, particularly Word, Excel, PowerPoint and Outlook. 
  • Skills in Microsoft Project, Adobe Acrobat, Microsoft Access and Visio useful but not essential.
  • Knowledge of Document and Configuration Management Systems would be an advantage
  • Self-motivated and able to work on own initiative with minimal supervision as well as being comfortable working in a team.
  • Flexible and enthusiastic with a can-do approach.
  • Highly organised, accurate and good attention to detail essential.
  • Able to deal with a variety of different tasks in a team environment, reporting to several Project Managers
  • Strong communication skills (written and verbal).
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