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Personal Assistant Office Manager

Location: IPSWICH, SUFFOLK, UNITED KINGDOM Salary: 21,000-25,000 GBP (UK Pounds) Per annum, inc Benefits
Sector: Business Support Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: 5 months ago Reference: X3-274913

Do you have previous leadership experience?
Are you a supportive team member and like to work collaboratively?
Is your experience within the construction industry?

My client in Ipswich are looking for a lead Secretary/PA to join their friendly and professional team on a 6 month fixed term contract. They are within the construction industry and they are looking for someone that is able to lead a small team or admin/reception and duties include the following:

PA duties, assisting with the Managers emails and diary as well as coordinating with other PA's in the business.

Database Management

Leading the Administration and Contract support, ensuring work is delegated and resolving issues. Responsibilities include maintaining the database of new staff, holidays and absences.

Assisting in the training and development of management trainees

Preparing monthly reports and forecasts

Preparation or audits and data.

Inputting data on the system ensuring accuracy at all times
Administration support on their construction projects which includes document control, input and maintenance of their document management control system.
Working closely with their site team
Preparation of meetings
Preparation of site progress reports

Why you?
You will ideally be from the construction industry, however they are looking for candidates with strong administration and organisation skills. Team fit is really important to them so you will be willing to work cohesively within a small team and have a polite and professional telephone manner and hard-working mind-set. You must be confident leading a team and having a proactive, self motivated attitude. 

What’s in it for you?
Salary is dependent upon on experience but will be £21,000-25,000.
Hours are 8.15am-5pm but due to the open hours of the office, however they are looking for someone that is flexible to work from 7.30am on occasions.
25 days holiday plus bank holidays and some holiday will need to be reserved for their Christmas shutdown period.
Free parking and much more.

What next?
If you are interested please apply or get in touch with Rachel at the Reed Ipswich office for more details.

 

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