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Personal Assistant

Location: FARNBOROUGH, HAMPSHIRE, UNITED KINGDOM Salary: 28,000-30,000 GBP (UK Pounds) Per annum, inc Benefits
Sector: Insurance Job Type: Permanent
Shift Type: N/A Applications: 15
Posted: about 2 months ago Reference: X3-330254

Based in Farnborough a rare opportunity has risen for a Personal Assistant to provide secretarial support for one of the senior members of this established company and to also act as an office manager on an ad hoc bases. 

Duties will include:
·         Typing all reports, printing and issuing 
·         Typing and issuing all correspondence 
·         Transcribing electronic dictation 
·         Preparing and issuing monthly invoices 
·         Diary Management
·         Make up new files when required and Filing  
·         Maintaining calendars a complete listing of all client meetings and actions necessary 
·         General assistance as required 
·         Copying, scanning and acknowledging incoming certificates  
·         Assisting with bulk mailings 
·         Arranging travel plans and accommodation 
·         General assistance as required

·         Answering and dealing with all incoming calls which includes screening

·        Responsible of incoming mail

·         Maintaining stationery levels 

·         Franking outgoing mail 

·         Collating weekly green file 

·         Maintaining printer/photocopier/franking machine

·         Arranging parking for visitors 

·          Meet and greet guests also arranging refreshments/lunches for visitors/meetings

·         Archiving

·         Assisting Admin team members who have queries regarding the use of Word

·         Liaising with Security if contractors required

·         Main contact for Security and Business Park Management.

Ideal candidate should be confident in audio typing and a background in Insurance or Finance or Financial services would be advantageous.

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