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Part time Administrator

Location: CITY OF LONDON, LONDON Salary: 10.20 - 10.20 GBP Per Hour
Sector: Business Support Job Type: Temporary
Shift Type: N/A Applications: N/A
Posted: 6 days ago Reference: 3140905
My Client is looking for a part-time administrator (3 days a week) to join there team to help grow the organisation’s membership base and deliver member-led activities through key success factors including:

• Ensuring effective communication with members to help raise awareness and promote the value of the companies membership.
• Maintaining and analysing membership data for members. Assist in promoting and facilitating new memberships and retaining existing members.
• Providing support for the planning and delivery of an agreed series of events.


MAIN RESPONSIBILITIES

1. General Administration
• Point of contact for member queries.
• Monitoring email inbox.
• Mailing of materials including the Build to Rent Best Practice Guide.
• Administration of cloud based filing system.
• Updating website
• Scheduling meetings
2. Data Management
• Pulling member data and event information from the database.
• Update member contact details in database
• Capture non-member/prospective member contact details for inclusion in database.
• Maintaining data lists of Council Members
• Creating and updating spreadsheets
3. Invoicing
• Liaise with finance team regarding processing and payment of receivable invoices.
• Creation of payable invoices and communication with payees.
• Tracking and chasing up payments
4. Event Support
• Work closely with the Council staff team and Executive Committee to deliver events.
• Respond to member enquiries regarding events.
• Registration support – liaise with customer service team regarding event set up and registration
• Preparation of name badges and on site materials
• Prepare and mail thank you letters to speakers and sponsors
• Monitor income generation of events and processing of invoices where required.
• Travel to and attend events to assist in on-site logistics including set-up, name badges and on site registrations.
• Assist with event logistics
• Capture information of all delegates attending, including any non-payments or on-the-day registrations.
• Communications with event delegates pre and post event.

THE IDEAL CANDIDATE WILL HAVE:

• Excellent customer service skills with ability to interact with customers in person, via telephone or email.
• Ability to work in a fast-paced environment, prioritize tasks and handle multiple tasks concurrently with responsible and thorough follow up.
• Self-motivated, highly organised and demonstrating attention to both details and deadlines.
• Database experience
• Aptitude for financial management and budgeting, with outstanding attention to detail
• Demonstrated proficiency in Microsoft Office (Word, Excel, Outlook and Powerpoint).
• Ability to travel to events in London and occasionally other locations in the UK
• Ability to attend early-morning and evening events required.

Preferred but not Essential Skills:
• Familiarity with web-based tools, such as content management systems or internet based tools for updating website content an advantage.
• Active interest in real estate, urban development and/or land use.




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