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PA - Assistant to Director

Location: BRADFORD, WEST YORKSHIRE Salary: 19000.00 - 21000 GBP Per Annum
Sector: Business Support Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: 2 months ago Reference: 3067701
An extremely well established client of ours currently have an exciting opporunity for a PA to join them on a permanent, full time basis.

Based in the heart of Bradford, our client are a premier business support function. They are an expanding organisation with definite opportunities for progression.



Key Responsibilities

- Preparation of weekly and monthly reports/claims to aid business and financial
planning, including:
Bi-weekly sales pipeline report
Monthly expenses
Monthly KPI's
Key accounts

-Travel arrangements – review and present options, book hotels, train tickets, parking
etc.
-Administrative support including word processing, filing, photocopying/scanning, research, mailings, meeting minute taking/typing up notes post meeting.
-Update key documents as and when required including team training plans, training
logs, organisational chart, skills analysis.
-Prepare for meetings on site including booking and setting-up meeting rooms, producing agendas and preparing refreshments. Meet and greet visitors at all levels of seniority.
- Organise and confirm meetings with partners/clients/suppliers, checking attendees availability, including booking rooms/venues, parking spaces etc.
-Accompany the Director to meetings and events, on and off site and take notes.
-screen phone calls, enquiries and requests and handling them when appropriate.
-Carrying out specific projects.
-Prepare and replenish the filter coffee machine.
-Enquiry handling and call logging.
- Raise monthly purchase orders for freelancers.
- Assist with annual budgeting, KPI planning and financial re-forecasts.
- Preparing for exhibitions, seminars, events, receptions and annual dinners. Liaison with events teams, overseeing on the day arrangements, quality checking all materials.
- To be trained to become an ‘authorised signatory’ for Certificates of Origin. To be able to determine origin, closely check and issue certificates under the ‘Preference’ and ‘Non- preference’ EU Rules of Origin and provide cover when needed.
- Create and maintain professional Twitter and LinkedIn profiles.
- Carry out a minimum of 20 business development phone calls each week, as a team
activity to build relationships with clients and generate new business.

Training and CPD requirements:
- Successful completion of online certification training programme within 90 days.
(Attend the first available residential 2-day certification assessment)
- Becoming an authorised signatory for ATA Carnets, International Import Certificates, Health Certificates, Foreign & Commonwealth documents within 6 months
- Workshop attendance, on the job coaching and 1:1 tuition in: Incoterms; HMRC Tariff Classification and other relevant areas to provide underpinning knowledge for the role
- Online certification and document platforms including edge, e-zCert and Astra
- Undertake appropriate social media training



Educational qualifications – Graduate

Desirable
International trade related qualifications
NVQ Business Administration or GNVQ in related subject
Institute of Export Certificate
BCC Authorised Signatory

Experience - Past experience in a similar role Basic knowledge of export

Desirable
Experience of working in manufacturing export, import,
logistics, documentary credits section within a bank or international department of a Chamber of Commerce
Experience of handling electronic documentation, e.g Banking, export software packages etc

Communication Skills - Ability to obtain, analyse and present information.

Experience of working in a customer facing role
High standard of spoken and written English, excellent telephone and face to face communication skills

Desirable
Experienced PowerPoint user
Experienced in making presentations to small and large groups at all levels

Practical & intellectual skills
Excellent computer skills; use of MS PowerPoint, Word, Excel and Outlook, databases, CRM systems.
Ability to prioritise work and create timely reports for management
Excellent organisational and time management skills

Desirable
Ability to create presentations using Microsoft PowerPoint
ECDL or equivalent
Understanding of online media

Disposition & attitude
Highly Organised
Very efficient
Success driven and confident
Strong customer care skills
Hardworking and adaptable to the
needs of the organisation
Must be able to work unsupervised.
Must be able to work as a member of a team
Willing to undertake training


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