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Location: LOWESTOFT, SUFFOLK Salary: 21402 - 23382 GBP Per Annum
Sector: Business Support Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: about 1 year ago Reference: 3052516
We are currently recruiting for our client based across Lowestoft and Great Yarmouth who are looking to recruit a PA for their friendly team.

The primary role of the Executive Assistant will be to provide administrative support to the Chief Executive and the Strategic Management Group.
• Serve as the primary point of contact for internal and external communications on all matters pertaining to the office of the Executive

• Provide administrative support to the Strategic Management Group to include letter writing, photocopying, reception and telephone duties, filing, etc.
• Complete a broad variety of administrative tasks including:
o Managing extremely active calendars of appointments
o Preparing correspondence that is sometimes confidential
o Arranging travel plans, itineraries and accommodation.
• Devise and maintaining office systems, including data management and filing
• Effective organisation, maintaining of diaries and making appointments. Organising/attending meeting and ensuring the manager is well prepared for meetings
• Prioritise conflicting needs; handles matters expeditiously, proactively and follows-through on projects to successful completion, often with deadline pressures
• Work independently on projects, from conception to completion
• Produce documents, briefing papers, reports and presentations including carrying out background research and presenting findings

• Prepare reports, information and background papers as requested
• Screen phone calls, enquiries and requests, and handle them when appropriate. Deal with incoming emails and post, often corresponding on behalf of the SMG member
• Meet and greet visitors at all levels of seniority
• Contribute to the arrangements for events as directed by the Management Team
• Liaise with and support, when required, other departments
• Provide a link for smooth communication between the executive offices and internal departments; demonstrating leadership to maintain credibility, trust and support with management, staff, students and external agencies

• Experience of working in an administrative environment

• An ability to plan, prioritise and organise own workload

• Excellent oral communications skills

• Excellent written communications skills

• An ability to work on own initiative and respond well to pressure

• Strong interpersonal skills with a variety of client groups

Please contact with your CV in Word.

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