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P2P Administrator

Location: SLOUGH, BERKSHIRE, UNITED KINGDOM Salary: 23,460-23,460 GBP (UK Pounds) Per annum, inc Benefits
Sector: Accountancy Job Type: Permanent
Shift Type: N/A Applications: 5
Posted: about 1 month ago Reference: X3-360260

Our client is leading client in its field and a well known company in the Slough area as well as the UK. They are looking for a P2P Administrator to join its team:

Job Purpose:
To process vendor invoices and credit notes via an automated routing system. Resolve all queries for allocated accounts and keep aged items and debit balances to a minimum. Open and sort daily post. To assist with vendor Masterfile changes in an accurate and timely manner and assist with preparation of vendor payments. To process these documents in accordance with HMRC regulations and the procedures and timescales for the time being in force. To provide assistance to members of the P2P department when required.

Key Responsibilities

• To process Invoices and Credit Notes in a timely and accurate manner
• To ensure accurate matching of Invoices/Credit Notes to PO’s, and accurate coding of non-PO related invoices
• To open, sort and redistribute the daily post
• To process properly authorised Payment Requests in an accurate and timely manner, and take diligent care when checking Payment runs
• To resolve queries with Vendors and/or Employees
• To complete Vendor reconciliations as directed and action as necessary
• To keep under review Debit Balances, aged unapproved invoices and advance payments and ensure that these are promptly resolved
• To ensure Masterfile changes are completed on the same day they are received and all due diligence is followed
• To ensure all documents requiring scanning are scanned as soon as possible on the day they are processed and all filing is up to date
• To participate fully in Team meetings and to participate in the weekly team PD Board (Public Dialogue) discussion, including presenting on a rota basis
• To promptly put forward all ideas and suggestions for improvements to the P2P Manager
• To attend all necessary training that might be agreed
• To acquire a thorough working knowledge of the Group, it’s separate Companies, Sites and Departments
• To complete any other reasonable tasks which may from time to time be requested

Key Skills:

• Experience of P2P processes
• A good understanding of HMRC VAT regulations
• Proficient in Microsoft Office, particularly Excel
• Good communication, both verbally and written
• Ability to work on own initiative, but also within a team

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