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Offshore Personnel Coordinator

Location: ABERDEEN, ABERDEENSHIRE, UNITED KINGDOM Salary: 20,000-25,000 GBP (UK Pounds) Per annum, inc Benefits
Sector: Procurement & Supply Chain Job Type: Permanent
Shift Type: N/A Applications: 15
Posted: 2 months ago Reference: X3-322175

 We are looking for an Offshore Personnel Coordinator to join our existing team in Aberdeen. This is a varied role encompassing; recruitment for offshore vacancies, arranging travel and accommodation, organising visas, issuing contracts and managing the mobilization of personnel to jobs. Hours for the role are 9am-430pm

Job Summary

• General administrative duties within the Aberdeen Office.
• Liaising with clients on personnel requirements
• Mobilising of appropriate personnel to onshore and offshore work locations in the UK and overseas

Candidate Profile

• Be completely familiar with MS Word, Excel and Outlook
• Be prepared to work on their own initiative and be proactive
• Be persistent and focused when carrying out tasks
• Be highly organised with great attention to detail and demonstrate good time management
• Be confident in communications, verbal and written
• Be comfortable working as part of a small team with flexible duties
• Be respectful, presentable and have good manners in dealing with clients, suppliers and colleagues
• Have previous experience of working in an office environment
• Have previous experience of personnel and travel co-ordination

Main Job Responsibilities

• Co-ordinate the provision of offshore / onshore PAYE personnel
• Co-ordinate recruitment of appropriate personnel, including arranging advertisement, reviewing applications and setting up interviews
• Arrange for new start inductions as agreed with Client
• Issue employment contracts
• Manage the mobilization of personnel to jobs, ensuring appropriate certification as specified by Client
• Arrange for travel and accommodation as required for the mobilization
• Complete application forms and apply for visas if so required for overseas positions
• Order safety equipment / PPE for personnel
• Constantly be up to date with personnel records, including work tracker, certification and other personnel details
• Process expense claims for personnel and liaise with Office Manager for payment
• Expected to be on-call as agreed with the Office Manager
• Be available to assist the Office Manager with other Administrative duties as required
• Driving licence and car advantageous but not essential

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