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Office Manager

Location: HEATHROW, MIDDLESEX Salary: 25000.00 - 35000.00 GBP Per Annum
Sector: Property & Construction Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: 10 months ago Reference: 3105179
A well established RIBA Chartered Practice of Architects and Designers with offices based in London and Heathrow are looking to add to their middle management team.
This is an opportunity to join a forward thinking and innovative company, if you are looking to join a well established and growing medium size company this is the right time to join my client.

Please advised that due to the high number of applicants we will endeavour to respond to all applicants, however if you have not received a response with 2 week of applying, please assume you have not been selected to the next stage. 

Job Role 
General day to day admin duties
Implement and maintain administrative systems
Monitor and maintain office supplies (stationery & janitorial) at airport offices
Provide support to the senior Management team.
Create and manage local supplier directory (taxis, external printing etc)
Manage maintenance of office equipment
Identify requirements & implement systems to improve environment & work flow
General troubleshooting

Facilities and Equipment
Co-ordinate facilities maintenance at Heathrow office.
Arrange service/maintenance of office equipment (incl PAT testing)
Office furniture procurement
Assist with Insurance/utilities renewals
Liaise with landlord re cleaning, catering and security services
Deal with contract and price negotiations with office vendors, service providers and office lease
Provide admin and facilities support to two associated companies.
Provide tenant support and coordinate repairs/replacements for residential apartments in E1, London.

HR & Policies/Procedures
Maintain holiday/absence records
Co-ordinate induction process for new starters
Prepare and issue staff contracts, handbooks etc
Review, update and maintain office policies in line with changes in legislation
Ensure Health and Safety compliance in the capacity of coordinator.

Meet and greet visitors. Provide general support to visitors (refreshments etc)
Field phone calls to the main line
Other duties include but are not limited to:
BS ISO9001 Standard : Admin and co-ordination. Liaise with team leaders. Administrative functions - sending agendas, taking minutes and provide assistance/support to Quality Manager
Manage external archiving
Arrange staff events (Xmas/Summer party, birthday cards etc)
Assist with provision of security passes
System administration
Client questionnaires
Corporate and client policy administration
Post - date stamping & distribution
Other ad-hoc duties

Person Specification

Proficiency in MS Office suite (Word and Excel in particular)
Experience in HR management practices and procedures
Excellent written and verbal communication skills
Proven ability to multi-task and prioritise workload
Ability to work on own initiative
Excellent time management skills
Enthusiasm and flexibility
Accurate, organised and diligent
Good team player
Proactive working approach
Prior experience as an Office Manager or Office Administrator

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