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office manager

Location: HOUNSLOW, MIDDLESEX Salary: 30320 - 32000 GBP Per Annum
Sector: Education Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: 4 months ago Reference: 3209778
Mixed mulit - cultural 11 - 18 school judged as "Outstanding"by OFSTED

To ensure that an effective and efficient administrative, secretarial and reception service is provided to meet the needs of school 

Full time 36 hours per week 9 - 5 and will be required to wokr during key dates in August

KEY ACCOUNTABILITIES
Responsible to the Senior Deputy Head (Resources & Community)

To line manage the office staff and the team of Administrative Assistants.
To be involved in the recruitment, induction, performance management, training and
development of the above staff.
To supervise the administrative, secretarial and clerical workload of the school office (including that of the Attendance Registrar) ensuring that work is completed to a high standard and within specified deadlines.
To co-ordinate cover, in house or external for support staff in the school office, Medical, Libraryand Resources.
To co-ordinate cover for the summer holiday period allowing major tasks to be completed.
To provide/co-ordinate admin support to members of SMT including information for the staffing lists and tutor group lists.
To work with Deputy Head (Resources and Community) to maintain the School Calendar.
To work with Deputy Head (Curriculum) to maintain the Learning Walks / Hotspots information,
Analysis of Pupil Performance files for SMT, Gained Time pro-formas, minutes of meetings and
book monitoring sheets and production of the staff directory
To liaise with Deputy Head (Resources and Community) ensuring effective running of the school
office and effective deployment of administrative assistance for year teams and departments.
To produce information to staff in the form of the weekly Update and display through the Plasma Display screen.
To liaise with Deputy Head (Pupils) to plan and order pupil diaries on a termly basis.
Supporting SMT during the recruitment process by managing the administrative task for
candidates. Also taking notes and minutes for disciplinary meetings when required.
Providing administrative support to the Headmaster in the absence of h


Skills, Attributes:-

Good GCSE passes in English and Maths or equivalent.
Knowledge of a secondary school working environment
Excellent organisation skills
Ability to plan for and meet deadlines in a fast paced environment
Ability to work in and lead a team
Commitment to confidentiality
Understanding of safeguarding
Attention to detail
Experience
Intermediate to advanced knowledge of Microsoft Office (e.g.Excel, Word, Outlook and
Powerpoint)
Knowledge of School Information Management Systems (SIMS)
Reliability and time-keeping
Excellent punctuality and attendance
A willingness to be flexible at particular times of the year

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