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Legal Secretary

Location: GUILDFORD, SURREY Salary: 24000.00 - 27000.00 GBP Per Annum, inc benefits
Sector: Business Support Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: 11 months ago Reference: 3073162
My client in Guildford is currently looking to recruit a Legal Secretary to join their team. This role also has PA duties to the Chairman. This is a full time permanent role and salary will be depending on experience. 

Overall purpose is:

To provide secretarial and administrative support as necessary. Through internal and external client service, team work, initiative, communication and self management act as an ambassador for the Department and firm at all times.

To act professionally at all times, with responsibility for managing the Chairman’s diary and all required administration, understanding the need for confidentiality and trust with the Chairman of the firm.

Key responsibilities: 

Technical ability and knowledge management

To prepare correspondence, documents and enclosures for dispatch using digital dictation and the practice management system as applicable, at all times adhering to the laid down policies and procedures.
To administer files to include opening, closing, storage and retrieval in accordance with the laid down file management procedures.
To make appointments, arrange meetings, book rooms for clients and staff as requested, organising refreshments as necessary.
To undertake overflow secretarial work for other secretaries in the Department or elsewhere and support and assist the Department trainee when relevant.
To undertake any specific training to improve or enhance skill base as requested.

Client Management

To provide a high quality, professional service to clients and staff in person or on the phone by responding in a prompt, diplomatic and appropriate manner to their needs and/or requests.
To keep all current files 100% accurately up to date.
To accurately maintain and update data in the practice management system relating to client and contact information and marketing activity and preferences.
To proactively assist as requested with Departmental marketing and networking events.

Skills and experience: 

Previous legal secretarial experience is essential and it would be of benefit if it is within PI and Clinical Negligence litigation or if the candidate has a medical background.

As this role has PA responsibilities for the Chairman of the firm, the successful candidate must be professional and have a strong work ethic, understanding the need for confidentiality.

The successful candidate must have fast, accurate audio typing, excellent administration skills and the ability to prioritise a busy workload. Applicants must be IT literate and confidently able to use Word, Outlook and Excel with excellent attention to detail.

If you would be interested then please apply below or contact Lee Russell on 01483 529900. 

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