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HR AND RECRUITMENT ASSISTANT

Location: CROYDON, SURREY Salary: 21853 - 23157 GBP Per Annum
Sector: Business Support Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: 3 months ago Reference: 3074536
My client is within Education, looking for a Full time/Perm HR Assistant in Croydon!!

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JOB PURPOSE

• Provide administrative support to the Human Resources Manager ensuring the remit of the Human Resource department is efficiently delivered.
• To accurately maintain the staff personnel records
• To deliver a cost effective and efficient staff recruitment function for the college
• To source temporary staff in the most cost effective and timely method
• Provide HR advice and support


To deliver the recruitment function. This includes but not limited to:

a. Drafting recruitment adverts both externally and internally and placing on websites
b. In conjunction with the HR manager selecting the most cost effective media to place recruitment adverts.
c. Preparing short listing packs for manager
d. Arranging interview days; advising candidates; liaising with managers; booking rooms; organising catering;
e. Liaising with managers in preparing for the interview day including any tests, and interview questions.
f. Meet and greet candidates, ensuring the required documentation has been seen, checked and copied, including eligibility to work in the UK.
g. Carry out Barred List checks on successful candidates.

2. Sourcing temporary staff using the most timely and cost effective method.

3. Develop and implement new methods of recruiting including social media and other
online sources Assist in the development and implementation of an online application form

4. Liaise and negotiate with both online recruitment providers and recruitment
agencies to reduce recruitment costs.

5. Prepare offer letters and contracts and maintain new starters documentation and updating systems. Ensuring Personnel files are accurate and up to date and that all requirements and procedures relating to Eligibility to Work in the UK, Safeguarding and Prevent have been followed. References checks are processed timely.

6. Maintain the staff personnel records both electronically and paper files, ensuring the relevant information is obtained and that the files are accurate and up to date.

7. Prepare and process leavers documentation and final calculations for payroll. Respond to leavers reference requests complying with College policy. Arrange and
attend exit interviews as required.

8. Administer and update data on the HR Information System. Process sickness absence and special leave forms.

9. Prepare and analyse the E&D recruitment data and provide timely reporting.

10. Provide HR advice and guidance on employment matters. This includes Absence
Management monitoring and advice to managers. Arranging occupational health
appointments and doctor consents. Attend absence counselling and trigger meetings.

11. As instructed by the HR Administrator, undertake administrative, reporting and ad hoc duties as required to ensure that the HR Departments remit is completed in an efficient, timely way and to a high standard. This may include but not limited to: drafting routine correspondence; note taking at meeting; Participate in College meetings.

12. To act a counter signatory for DBS purposes and process DBS applications
and Barred List checks following both statutory and college guideline.

13. To support the HR payroll and induction process as required

14. To perform any other duties as may be reasonably requested by the Principal.

15. To participate in appraisal and professional development as appropriate

16. To carry out their duties with due regard to the college’s policies on equal
opportunities, health and safety and quality assurance.


37 Hours a week- Monday- Friday 8.30-5pm

Person Specification

The following qualifications, qualities, skills and experience are considered necessary in this key post

Essential
· Level 2 in Maths, English and IT
· Recruitment experience including online and social media
· Previous experience working in an HR environment. Including experience in sickness management, performance and grievance
· Strong IT and Administrative skills including sharepoint, word processing and spreadsheet skills to intermediate level; experience of using databases; minute taking skills; ability to draft own correspondence; prioritise own workload and using own initiative.
· Interpersonal and communication skills of a high order which are applicable to a range of colleagues, partners and of clients and of use in front of house in meeting and receiving clients and guests of the organisation
· The ability to work flexibly and effectively as an individual and team member together with the willingness to work variable hours when necessary to meet the requirements of the post
· Commitment to equality of opportunity for all students, staff, clients and members of the public, regardless of race, religion, creed, colour, ethnic origin, nationality, gender, sexual orientation, age or disability

Attitudes - Essential

Sensitivity to the needs and expectations of individuals, and to ensuring a appropriate level of responsiveness in all cases.
Being discreet and confidential in certain matters.
Determination to promote equality of opportunity throughout all aspects of College life, including employment and service delivery
Commitment to ensuring a healthy and safe environment
Commitment to continuous personal and institutional improvement
Commitment to high professional and personal standards of work and of conduct

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