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Finance Officer

Location: CENTRAL LONDON, LONDON, UNITED KINGDOM Salary: 14.00-20.00 GBP (UK Pounds) Per hour, inc Benefits
Sector: Accountancy Job Type: Temporary
Shift Type: FULL OR PART TIME Applications: 2
Posted: 8 months ago Reference: X3-236491

An exciting opportunity has arisen to join a highly reputable non-profit organisation on a temporary assignment for up to six months. You will have experience in an international multi-currency transactional role, understand basic accounting principles (accruals, prepayments, bank reconciliations, and have intermediate excel skills.

Responsibilities include but are not limited to

Accounts Payable:
• First point of contact to ensure work is completed when sent to the sub-folders of the Accounts Payable dedicated email address. The address includes things like, (i) New Supplier Forms & Verification Requests, (ii) Cash Advance Requests, (iii) Country Office Fund Requests, (iv) Staff Expenses Requests, (v) Queries, (vi) Payment Authorisation Requests and (vii) Petty Cash Requests;
• Escalate issues/queries on a timely basis to your line manager;
• Post GBP and foreign currency invoices onto finance system
• Electronic payments – post on HSBC.Net and maintain secondary authoriser procedure for approvals;
• For foreign currency payment calculate Aged creditor reconciliation.

Primary financial transaction responsibilities:
• Manage the invoice process including making bank payments to UK and International suppliers (mainly electronic banking) utilising the finance system
• Purchase ledger management via the Accounts Payable email address, including filing and records management maintained to the audit standard
• Manage the Supplier Ledger by reconciling supplier statements on a monthly basis
• Process, manage, and reconcile cash advance requests from staff including foreign currencies
• Operate Petty Cash
• Process new supplier accounts and information

Bank Postings and Reconciliation:
• Print bank statement of all activity from UK accounts on a weekly basis;
• Review all transactions and update finance software to reflect bank statement (post transactions to the finance system, like direct debits, corporate credit card, etc.).
• Perform bank reconciliations (GBP and foreign currency), ensuring complete and accurate by month end deadline;
• Credit card postings and reconciliation

Cash Advances:
• Ensure information is posted on finance system;
• Reconcile details of all staff expenditure against any prior advance issued.

Petty Cash:
• Respond to staff requests;
• Seek necessary authorisation and issue staff with their money/collecting proof of purchase;
• Upload cash expense to the correct project(s) on the finance system;
• Maintain appropriate petty cash balance and complete petty cash reconciliation accurately by month end deadline

Risk Management:
• Maintain an understanding and awareness of risk management policy and procedures and report any actual or potential incidence where the organisation could be operating outside its ‘risk appetite’
• Maintain an understanding and awareness of anti-bribery and corruption policy and procedures and report any actual or potential transactions that may require to be investigated further

Key Essentials
• At least one year’s work experience in an international, multi-currency transaction processing role.
• Strong knowledge and understanding the basic accounting principles (e.g. accruals, prepayments, bank reconciliation, etc.)
• Intermediate level Microsoft Excel.

Please apply at your earliest convenience to be considered for this exciting opportunity.

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