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Location: PUTNEY, LONDON Salary: 28000.00 - 30000.00 GBP Per Annum
Sector: Accountancy Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: 11 months ago Reference: 3115545
• To support the Managing Director to ensure that the day-to-day profitability of the
company is sustained through tight fiscal management
• To ensure that front of office is managed effectively
• To seek cost savings and ways to make the office less of an overhead
• To develop systems and processes which help add to the effectiveness and productivity
of the office
• To keep effective records of all staff related issues and to make sure that all insurances,
company legal requirements etc are all up-to-date and ensure the business is effectively
• Accounting activities – bookkeeping (sales ledger, purchase ledger and nominal ledger
entries), reviewing accounting systems and procedures, processing and approving
purchase orders, closing jobs, bank accounts reconciliation, VAT returns, financial reports
and special project work deputed by the Managing Director
• Sales Ledger duties include raising invoices, credit notes and monthly statements,
receiving and banking all payments received from debtors (cheques and BACS
payments) and posting them onto the appropriate Ledger accounts;
• Nominal Ledger duties include posting payroll, prepayments, accruals and general journal
entries, bank reconciliations and payroll reconciliations;
• Purchase Ledger duties include the activities of placing orders, receiving goods,
approving the invoices, and posting to the ledger, preparing aged debtor reports,
producing monthly supplier pay runs using online banking sending payments out on time.
• Monthly VAT returns to be prepared quarterly. This is also an opportunity to carry out an
internal audit assignment
• Maintain the highest standards of internal audit controls
• Month end closing of job bags and ensure that revenue claimed is correct

Office Management & HR
• Personnel administration, setting up new starters / leavers, monitoring attendance,
holidays and illness (using Sage 50 HR software), appraisals and personnel handbooks.
• As well as having hands on day to day responsibility for finance, as an Office Manager,
overall responsibility looking after a number of areas including IT, HR issues, Health &
Safety requirements, Company Secretarial matters, insurances, legal contracts and
administration. Ensuring that timescales are adhered to and that all documentation is
prepared to the required standard.
• Managing all aspects of Office Management including sub-contractors and basic
• Ensuring office supplies, utilities and equipment such as photocopiers etc. are monitored
and maintained, and that supplies including stationery, office sundries, mobile phones,
office furniture and kitchen supplies are ordered in time to meet the needs of the business
• Managing all contracts and lease agreements to the benefit of the company.
• Ensuring that a detailed and thorough purchasing operation has been carried out prior to
any major purchases.
• Liaising with professional advisors for specific needs of the company.
• Liaising with the IT support company with regards to all office equipment requirements
and any IT infrastructure changes/ requirements. In consultation with the IT support
ensuring all IT issues and problems are resolved in a timely fashion.
• Providing general support to administrative functions on the site as and when required.
• Day to day and long term 'house management’.
• Arranging staff salary payments through BACS Payments
• Post in and out of the building
• Keep records of special and recorded deliveries
• Franking machine postage and consumables in stock
• Sorting mail & distributing to staff
• Monitoring and ordering stock - Stationery/Office stock, teas and coffee etc
(Remembering to have a spare toner cartridge for printers)
• Booking company car in for repair and MOT
• Arrange for any repairs needed in the office ie; photocopier

• Generally be a positive influence around the company
• Set an example to other members of the team
• Project a friendly and professional image of WorksMC to clients through meetings
and telephone manner
• Focused with a ‘can do’ attitude
• Enthusiastic, passionate, reliable and trustworthy
• Self-motivated and challenge driven
• Team player
• Good common sense and initiative

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