My client is an independent Kensington based school who are eagerly seeking an experienced finance assistant to join their dynamic team.
Reporting to the finance manager, you will be responsible for the following duties:
-To accurately maintain and update supplier data within the purchase ledger.
-To record on the purchase ledger all supplier invoices received within the Finance Department and distribute to budget holders
-To liaise with budget holders, managers and staff to ensure the efficient and speedy processing of supplier invoices assisting
with the coding of supplier invoices and other transactions where necessary.
-To prepare and process the weekly payment runs during term time including collating all supporting paperwork to present to the Finance Manager for approval, processing the BACS file, preparing cheques for signature, sending all remittance advices and filing all supplier invoices and relevant paperwork.
-To deal with all supplier and staff queries concerning purchase ledger invoice processing and resolving any discrepancies and supplier queries in a timely manner.
-To reconcile supplier statements.
-To prepare and process any journals in respect of amending nominal postings.
-To record monthly bank account transactions in respect of the Schools’ other bank accounts.
-To perform the monthly bank account reconciliations for all bank accounts.
-To accurately record all cash and cheques received and bank as applicable.
-To send out credit card statements to cardholders on a monthly basis and to ensure that they are returned with all supporting
receipts and budget codes.
-To monitor expenditure and raise any discrepancies with the Bursar.
-To download the Amazon for Business monthly report and match orders against the expenditure on credit card statements ensuring orders are correctly coded.
-To post the credit card expenditure by monthly journal.
-To monitor the expenditure on FairFX cards and allocate to budget codes as applicable.
-To assist the Finance Manager in managing cards, balances and adding new users.
-To assist the Finance Manager in entering all supplier invoices and payments into Xero.
-To process the supplier payments as and when necessary.
-To assist the Finance Manager with raising customer invoices in Xero and entering and allocating payments received.
-To assist the Finance Manager with setting up new customers and suppliers.
-To perform the monthly bank reconciliation.
To apply for this role please contact Reed Hammersmith