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Office Coordinator

Location: WOKING, SURREY Salary: 24240.00 - 24240.00 GBP Per Annum
Sector: Business Support Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: 5 months ago Reference: 3276953
My client based in Woking Town Centre are looking for a Office Coordinator to join their team. 

Monday to Friday, 9am - 5.30pm 

Salary - £24,240

Due to being in the town centre there is no parking. 


Main duties

Support Area Manager and Regional Manager

Provide the highest standard of client focus through the facilities service with first class customer service skills

Carry out all reactive requests to cover all facilities service areas required by the Client & ensure a smooth running operation.

Setting up of meeting room space to the clients specification requirements

Ensure that service delivery meets the requirements of the service level agreements (SLAs) as detailed in the main contract document.

Provide informative and helpful guidance to those requiring assistance finding, booking and using meeting rooms

Ensure meeting room booking information is displayed on all rooms and is accurate where applicable and appropriate

Delivery of condiments to meeting rooms & replenishments as required

Provide AV support, set up and equipment to all meeting rooms.

Provide mailroom services to relevant buildings

Delivery of all goods inward deliveries to all required destinations

Maintain a high standard of housekeeping throughout the buildings property

Carry out all planned and reactive facilities assistant duties through Concept or management request

Support the handyperson function and assist with tasks that require 2 persons where appropriate

Stock control and replenish all office service centres of paper and envelopes

To continually promote and support a “team spirit” within the Facilities team. To recognise the importance of the teamwork in achieving the departmental objectives and to contribute effectively

AD Hoc general porterage duties as requested

To understand and complete all work related documentation accurately and on time

To understand and comply with policies and procedures

To carry out work in a safe and diligent manner

To comply with all Health and Safety policies and procedures

To attend and fully participate in training and appraisal activities as required

To undertake additional duties in line with capabilities as required

Skills

Excellent communication skills and exceptional attention to detail

Immaculate personal presentation endorsing the MITIE Client Services five star image

Proven experience and understanding of an exceptional Customer Service delivery

Excellent time management and organisational skills

Proactive, flexible and can-do attitude

The ability to handle complaints and difficult situations in a patient, calm and effective way

Ability to deal with multiple requests simultaneously

Computer literate (Word, Excel, PowerPoint, email)

Excellent administration skills

Clear, confident communication skills

Able to motivate a team by being a team player and leading by example

Be innovative, identifying improvements and smarter ways of working

If you are interested in this role, please apply below or send a word format CV to lizzy.awty@reedglobal.com

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