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Facilities Assistant

Location: SOUTH WIMBLEDON, LONDON Salary: 15.00 - 15.00 GBP Per Hour
Sector: Education Job Type: Temporary
Shift Type: N/A Applications: 1
Posted: about 1 month ago Reference: 3039883
My Client is seeking an experienced Facilities Assistant to start as soon as possible.

OBJECTIVES OF THE POST


• To liaise with schools, contractors and suppliers on facilities matters for The Group 
• To maintain logs and generate reports

KEY ACCOUNTABILITIES

• Act as the first point of contact for telephone and email queries relating to facilities and equipment requirements
• Facilities management for schools, working closely with the GBM
• Source a range of building equipment supplies, obtain quotes and negotiate prices with suppliers
• Raise Purchase Orders and process invoices for authorisation
• Complete maintenance logs to produce job lists for contractors and data for management reports
• Participate in production of weekly Commercial flash reports
• Ensure that a full set of contract documentation is held in a central filing system at Central Services.
• Ensure all Health and Safety systems are adhered to and take a lead on ensuring all matters relating to Health and Safety are in place

Work Ethics and Confidentiality

• The role requires confidentiality, discretion, the use of initiative and the ability to work effectively with senior management, staff at all levels and customers.
• To maintain good personal and professional boundaries and conduct appropriate to the working environment, work colleagues, management, pupils with whom we work and all external agencies.
• To respect and maintain the confidentiality of the Senior Management Team, all staff, pupils and others both verbally and in written form, including appropriate confidentiality around the business interests and to work in line with the guidance and procedures of the Data Protection Act 1999.
Other Duties


PERSON SPECIFICATION

Experience of working within a facilities department 

Experience of administrative tasks. 

Experience of assisting with small projects (e.g. office relocation, research and recommendation of purchase of services)

Experience of negotiating contracts

Experience of developing and maintaining record keeping systems

Skills & Abilities

Ability to work without daily supervision or oversight

Strong organisational skills with the ability to multi-task on a daily basis

Good time management skills and the ability to work to deadlines

Capable of building good working relationships with a wide variety of people

Ability to manage/manipulate data (input and presentation) electronic and paper based

Good customer care skills and ability to communicate clearly and helpfully

Excellent command of written and spoken English

Computer Skills

Intermediate skills in MS Word, Excel and PowerPoint

Experience of using email and undertaking web-based research

Fast, accurate typing 


The Pay rate for this role varies between £10 - £18 per hour depending on experience. This role involves visiting up to 5 sites during the week so having your own transport would be an added bonus however not essential.

I look forward to receiving your application.




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