|Location: NORWICH, NORFOLK||Salary: 24300.00 - 27000.00 GBP Per Annum|
|Sector: Property & Construction||Job Type: Permanent|
|Shift Type: N/A||Applications: 1|
|Posted: 5 months ago||Reference: 3298552|
Provide general administrative support to the Head of Facilities and the Facilities office.
Collate and maintain procedure manuals, quality documentation, and administer quality control of the Department.
Produce high quality reports and collate information and data for the department.
Administer Planon (computer aided facilities management system) database management including:
• Prepare reports e.g. expenditure, KPIs etc.
• Manage the monthly recharges to each department
• Assess accuracy of information or data and take corrective action
• Sample financial records for accuracy
• Maintain guidance documentation including version control
• Prepare utilisation data, adjusting for leave and absence accordingly
Manage collation and storage of project files; update key contractor data as necessary
Manage drawing office documentation including digitisation of H&S files, O&M Manuals and certification
Organising regular reviews of documentation and archiving off site as required
Maintain Induction information and records for all contractors
Programme and issue access cards to new starters, take photographs, update existing cards as requested etc and maintain records; advise users, answer queries and offer fault diagnosis / resolve problems when necessary; issue Library bar codes and maintain records
To produce minutes from meetings as required
Coordinate new facilities staff training and refresher training needs with HR; update training matrix and records
Maintain PPE issuance records for Facilities staff
Manage Facilities Intranet pages; ensure documents and news pages are up to date
Maintaining office systems, including data management and filing; organise periodic review of procedural documents
Manage the booking procedure for the workshop van and bookable workshop equipment
Support Reception staff during periods of absence
Any other duties commensurate with the nature of the post
WE are looking for...............
Excellent attention to detail
Able to work with and retain confidential information with integrity, diplomacy and tact.
A proactive, positive and flexible approach to ensuring successful delivery.
Education & Qualifications
3 A Levels grades A-E or equivalent
5 GCSEs grades A*-C or equivalent, including Maths and
HND Business Studies or equivalent
Interpersonal & Communication Skills
Effective communication skills, both oral and written.
An ability to work effectively with people across a wide range of levels and responsibilities.
Effective and proactive organisational skills.
Excellent interpersonal and customer service skills.
Recent experience of working with a computer aided facilities management system.
Ability to work flexibly and as part of a team, and to use own initiative when required.
Recent, relevant work experience within a Facilities / Building Maintenance / Construction office environment.
Recent experience of managing budgets.
Please contact firstname.lastname@example.org with your CV in Word.
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