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Executive PA (Temporary to Permanent)

Location: LOWESTOFT, SUFFOLK Salary: 10 - 11.5 GBP Per Hour
Sector: Business Support Job Type: Temporary
Shift Type: N/A Applications: 1
Posted: 12 months ago Reference: 3053081
Our client is a leading education provider locally,.

They are urgenrtly seeking an Executive PA to join them immediately on a temporary to permanent basis:

Purpose of Role
The primary role of the Executive Assistant will be to provide administrative support to the Chief Executive and the Strategic Management Group.
• Serve as the primary point of contact for internal and external communications on all matters pertaining to the office of the Executive
• Liaise as appropriate with the Director of Governance, Management Team, staff, students and external agencies as necessary to fulfil the duties of the post

Job Description
The post-holder will be responsible to the SMG member for the following functions:
• Provide administrative support to the Strategic Management Group to include letter writing, photocopying, reception and telephone duties, filing, etc.
• Complete a broad variety of administrative tasks including:
o Managing extremely active calendars of appointments
o Preparing correspondence that is sometimes confidential
o Arranging travel plans, itineraries and accommodation.
• Devise and maintaining office systems, including data management and filing
• Effective organisation, maintaining of diaries and making appointments. Organising/attending meeting and ensuring the manager is well prepared for meetings
• Prioritise conflicting needs; handles matters expeditiously, proactively and follows-through on projects to successful completion, often with deadline pressures
• Work independently on projects, from conception to completion
• Produce documents, briefing papers, reports and presentations including carrying out background research and presenting findings
• Prepare reports, information and background papers as requested
• Screen phone calls, enquiries and requests, and handle them when appropriate. Deal with incoming emails and post, often corresponding on behalf of the SMG member
• Meet and greet visitors at all levels of seniority
• Contribute to the arrangements for events as directed by the Management Team
• Liaise with and support, when required, other departments
• Provide a link for smooth communication between the executive offices and internal departments; demonstrating leadership to maintain credibility, trust and support with management, staff, students and external agencies

Other Duties

3.1 Develop collaborative relationships with key stakeholders that lead to increased learner numbers and outstanding curriculum provision.

3.2 Promote a teaching, learning and working environment that is free from discrimination and where all students and staff are encouraged to express their individuality.

If you are interested in this opportunity, then please apply now or send your CV to or or call 01603 616190

Please note due to the high number of applications we anticipate we will receive for this post, if you have not heard from us within 5 working days, then your application has been unsuccessful.

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