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Executive PA

Location: LOWESTOFT, SUFFOLK Salary: 21400 - 23380 GBP Per Annum
Sector: Business Support Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: over 1 year ago Reference: 3072830
WE are delighted to be recruiting for our client based in Lowestoft who are looking for an Executive PA to join their team.

The primary role of the Executive Assistant will be to provide administrative support to the Deputy Chief Executive and the Strategic Management Group.

• Provide administrative support to the Strategic Management Group to include letter writing, photocopying, reception and telephone duties, filing, etc.
• Complete a broad variety of administrative tasks including:
o Managing extremely active calendars of appointments
o Preparing correspondence that is sometimes confidential
o Arranging travel plans, itineraries and accommodation.
• Devise and maintaining office systems, including data management and filing
• Effective organisation, maintaining of diaries and making appointments. Organising/attending meeting and ensuring the manager is well prepared for meetings
• Prioritise conflicting needs; handles matters expeditiously, proactively and follows-through on projects to successful completion, often with deadline pressures
• Work independently on projects, from conception to completion
• Produce documents, briefing papers, reports and presentations including carrying out background research and presenting findings

• Prepare reports, information and background papers as requested
• Screen phone calls, enquiries and requests, and handle them when appropriate. Deal with incoming emails and post, often corresponding on behalf of the SMG member
• Meet and greet visitors at all levels of seniority
• Contribute to the arrangements for events as directed by the Management Team
• Liaise with and support, when required, other departments
• Provide a link for smooth communication between the executive offices and internal departments; demonstrating leadership to maintain credibility, trust and support with management, staff, students and external agencies

• Experience of working in an administrative environment

• An ability to plan, prioritise and organise own workload

• Excellent oral communications skills

• Excellent written communications skills

• An ability to work on own initiative and respond well to pressure

• Strong interpersonal skills with a variety of client groups

Please contact with your CV in Word. 

If you have not had a response within 5 working days, please assume your application has been unsuccessful.

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