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Executive Assistant - JP12296

Location: DUBLIN SOUTH, DUBLIN, IRELAND Salary: 21.00-24.00 EUR (Euro) Per hour, OTE
Sector: Business Support Job Type: Temporary
Shift Type: FULL TIME Applications: 11
Posted: about 2 months ago Reference: X3-330478

My client, a tech company based in Dublin 18 are seeking an Executive Assistant for a yearlong temporary contract.

The ideal candidate must have 5 years+ EA/PA experience and must be willing to commit to a temporary hourly rate via REED recruitment

Must be able to display

  • Excellent execution of administrative activities, with high attention to detail, organisation and process.
  • Demonstrate ability to maintain high level of professionalism, confidentiality, discretion and judgment.
  • Provide a strong, strategic partnership with the executive in day-to-day activities.

Core Responsibilities
 

  • Manage day-to-day schedules in such a way that the executive is able to complete their obligations in an organised, efficient way.
  • Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
  • Take into consideration calendar priorities based on release cycle, fiscal calendar, current projects, customer fire drills, team needs and customer/external events.
  • International and domestic travel booking.
  • Book appropriate domestic and international travel within SFDC travel policy taking into account Travel Visas, costs and proper documentation.
  • Expenses: Submit accurate expense reports in a timely manner adhering to SFDC policy.
  • Event Management: Organization of quarterly meetings, volunteering events, off-sites, etc.

Additional Tasks

  • Assist with food orders, luncheon planning, etc.
  • Assist with PowerPoint presentations; Microsoft and Google applications when needed.
  • Experience with the setting up and management of virtual meetings and tools e.g., GoToMeeting, GoToWebinar, Google Hangouts and conference calls.
  • Increased knowledge of all internal policies and systems.
  • Participate in planning and other business related meetings as requested.

Soft Skills

  • Project management of intermediate complexity.
  • Use initiative and judgment within established guidelines.
  • Strong teamwork skills, and a strong ability to offer suggestions and improvements to process and work effectively across a range of personalities.
  • Strong relationship management skills.
  • Agility and flexibility in response to changing priorities and needs.
  • Proven ability to manage projects, work under pressure and consistently make deadlines.
  • Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
  • Very strong technical competency, specifically with MS Word, Excel, PowerPoint, Gmail, and Gcal.

Additional requirements

  • Salesforce CRM experience a plus.
  • Previous technology industry a plus.
  • 5+ years’ experience a must.