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Conveyancing Assistant/Paralegal

Location: SALISBURY, WILTSHIRE Salary: 20000.00 - 26000.00 GBP Per Annum, inc benefits
Sector: Legal Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: 12 months ago Reference: 3141089
My client is a well respected Medium Sized firm based in the South West. With four offices, they are looking for an experienced conveyancing assistant/paralegal to join their busy team.

If you think you have the skills required, please apply below or call Joseph Wells on 01179303025 

Key responsibilities:

• Being the first point of contact for all clients in person and on the telephone;
• File opening and closing in accordance with the firm’s accounting and client care procedures;
• Scanning incoming post and documentation on to the firm’s electronic document storage system;
• Time recording on the firm’s electronic accounts system if required;
• Preparation of contracts and bundles of supporting documentation on sale matters;
• Requisitioning standard searches on purchase matters;
• Preparing general correspondence in letter and email format;
• Assisting the fee earner in preparing reports to clients;
• Keeping the firm’s electronic document storage system up to date in all matters;
• Preparing standard correspondence and supporting documentation at exchange of Contracts;
• Dealing with all pre–completion matters including preparation of financial statements;
• Administering completions and preparing applications for registration for submission to the Land Registry;
• Liaising with clients, other lawyers, estate agents, mortgage brokers etc. on a day to day basis to deal with straightforward non-technical queries and to take clear messages as appropriate where the fee earner’s involvement may be required and recording in writing on files details of all contact;
• Providing prospective clients with quotes and converting them in to work
• Forming part of the reception lunchtime cover rota.
• Archiving of all files for the conveyancing department
• Managing fee earners diaries and booking conference rooms as required
• Undertake any other duties that may be necessary and/or appropriate to the role

Skills required:
• Efficient and accurate word processing
• Excellent written and verbal communication skills
• Compassionate and sensitive client care
• Time management skills
• The ability to work independently
• The ability to work under pressure and to cope with a varied and often fast moving office environment
• To present a smart and professional appearance and manner
• Excellent IT skills including Windows 10, Microsoft Office 365 including Word, Excel, Outlook

Personal qualities required:
• Excellent telephone manner and interpersonal skills
• A helpful, friendly and patient approach
• A good sense of humour
• Dedicated and committed.
• Excellent time-keeping

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