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Contracts Administrator

Location: NUTFIELD, SURREY, UNITED KINGDOM Salary: 21,000-21,000 GBP (UK Pounds) Per annum
Sector: Business Support Job Type: Permanent
Shift Type: FULL TIME Applications: N/A
Posted: about 2 months ago Reference: X3-268234

 This is a multi-tasking role with strong communication skills required via the phone and email.

Hours 8.30 am to 5.00 pm + 8.00 am to 4.30 pm alternate weeks – 1 hour lunch break

37.5 Hours per week

 


Main Duties:

1. Dedicated contracts administration to a portfolio of sites = team of 1 Contracts Manager and up to 6 engineers
2. Answering phone calls within a timely manner – transferring and taking messages where necessary
3. Daily interaction with clients/subcontractors and staff
4. Responding to all callouts that come through from your clients ‐ via phone or email
5. Placing purchase orders with sub-contractors and suppliers
6. Collaborating with sub-contractors for all health and safety documentation
7. Scheduling engineering staff on a weekly basis
8. Producing documentation for invoicing on a weekly basis
9. General filing
10. Site set up – paper and electronic
11. Daily input of all works onto IBMS (inhouse) system
12. Administration assistance to Contracts Manager
13. Assisting the Contracts Manager in compiling monthly/quarterly contract reports
14. Ad‐hoc administration duties
15. Daily update of clients’ database

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