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Contracts Administrator

Location: NUTFIELD, SURREY, UNITED KINGDOM Salary: 21,000-21,000 GBP (UK Pounds) Per annum
Sector: Business Support Job Type: Permanent
Shift Type: FULL TIME Applications: 1
Posted: 2 months ago Reference: X3-192244

 
Contracts Administrator

Working as part of a team of busy administrators to ensure the smooth running of the helpdesk.

This is a multi-tasking role with strong communication skills required via the phone and email.

Main Duties:

1. Dedicated contracts administration to a portfolio of sites = team of 1 Contracts Manager and up to 6 engineers
2. Answering phone calls within a timely manner – transferring and taking messages where necessary
3. Daily interaction with clients/subcontractors and staff
4. Responding to all callouts that come through from your clients ‐ via phone or email
5. Placing purchase orders with sub-contractors and suppliers
6. Collaborating with sub-contractors for all health and safety documentation
7. Scheduling engineering staff on a weekly basis
8. Producing documentation for invoicing on a weekly basis
9. General filing
10. Site set up – paper and electronic
11. Daily input of all works onto IBMS (inhouse) system
12. Administration assistance to Contracts Manager
13. Assisting the Contracts Manager in compiling monthly/quarterly contract reports
14. Ad‐hoc administration duties
15. Daily update of clients’ database

Full training will be given on all of the above tasks and on‐going support from the admin team

Hours 8.30 am to 5.00 pm + 8.00 am to 4.30 pm alternate weeks – 1 hour lunch break

37.5 Hours per week

22 Days annual leave – rising after 2 continuous years of service

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