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Billing Administrator

Location: CITY OF LONDON, LONDON Salary: 21000.00 - 24000.00 GBP Per Annum
Sector: Accountancy Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: 8 months ago Reference: 3092471
My client a top legal firm are currently looking for a Billing Administrator to join their team. 

Main purpose of job:

The role is responsible for delivering a high quality, efficient and effective bill processing and report preparation service. In additional the role will assist in the preparation and uploading of our client agreed rates into our billing system as well as ensuring our client data is current. The role requires accuracy, strict compliance with VAT legislation and adherence to the firm’s policies and procedures, in relation to bill engrossments, time write-offs and transfers, and the maintenance of the firms standing data.

Main duties and responsibilities:

Building strong relationships to influence and improve the firm’s lock-up cycle
• Finalising and delivering draft invoices and engrossments to Billing Assistants / Matter Partners (MPs).
• Following up on a regular basis to ensure that any special billing rates and client data needs are observed and if necessary updated within the billing system.
• Accepting responsibility and taking ownership of minor operational issues, finding practical solutions and escalating problems where appropriate.
• Interacting with a wide range of contacts at different levels, requiring an awareness of own impact on others and an adjustment of behaviour accordingly.

Applying commercial logic in order to advise the business on best practice in order to obtain the maximum financial benefit for the firm
• Providing commercial and legislative advice to MPs as appropriate.

Providing a quality service and ensuring that the team processes and objectives align with business needs
• Consistently sharing knowledge and skills with colleagues.
• Ensuring that all processes are carried out accurately and in a timely manner, in line with agreed service levels.
• Adhering to agreed best practices, policies and processes whilst adapting to local requirements as necessary.

Using technical expertise to provide a seamless billing service, and also ensuring compliance with the relevant Customs & Excise legislation, the provisions of the Solicitors Accounts Rules and Money Laundering regulations
• Ensuring that engrossed invoices are issued in line with the firm’s policies and procedures, meeting all legislative regulations.
• Resolving issues whilst ensuring that no significant delays occur.
• Ensuring that relevant authorisation is obtained where appropriate, in line with the firm’s policies.
• Ensuring the effective application of special rates and arrangements on all matters and taking measures to diagnose and rectify errors.

Input into key reports, applying intermediate Excel functionality as necessary, to provide the practice and finance managers with timely and relevant information
• Maintaining a report of cancelled and reissued invoices, and logging of information for use in the financial audit.
• Issuing ad hoc reports and data collation exercises, including regular departmental billing guide runs and billing, draft bills and WIP progress updates to budget, for both internal reporting needs.

Education / qualifications / experience
• At least 5 GCSE grade C or above or equivalent qualifications.
• To be able to demonstrate the application of best practice together with a commercial approach with regard to Finance department duties and responsibilities.
• To be able to demonstrate experience of building successful relationships.

Knowledge and technical skills
• Excel skills to Intermediate level.
• Good working use of Microsoft office.
• Have an awareness of how to ensuring compliance with, GAAP, VAT legislation and the provisions of the Solicitors Accounts Rules and Money Laundering requirement is an advantage.

General skills:

• Hands on individual who is pro-active.
• Service orientated.
• Highly organised with the ability to manage a fast paced workload.
• Able to prioritise workload to meet daily, weekly, monthly and annual deadlines.
• Strong attention to detail.
• Ability to make appropriate decisions seeking advice and escalating issues where necessary.
• Must be open to change.

Communication skills
• Good negotiation and influencing skills.
• Strong interpersonal skills. Ability to communicate effectively by adapting style of written and oral communication appropriately.
• Confident and professional approach.

Teamwork and relationship skills
• A team player who works collaboratively with others to provide quality support to the department and the firm.
• Ability to interact with colleagues of all levels.

Other requirements:
• Able to work effectively as part of a diverse and inclusive team

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