Due to an increase in workload our client is recruiting for a 6 month temporary Finance Assistant. Although this is a temporary contract, for the right candidate there is a possibility it could go permanent.
Role: Finance Assistant
Salary: Permanent equivalent of £24k
Contract Type: 6 month temporary contract
The purpose of this role is to help provide a comprehensive, efficient and effective finance and accountancy service to our client.
Administer our client’s sundry debt function including invoicing, collection, recovery, maintaining records, and dealing with enquiries and correspondence.
Administer the purchase to pay / creditor payments function, including issuing purchase orders, issuing petty cash, processing invoices, and dealing with enquiries and correspondence.
Processing the weekly payment runs
Provide financial information, advice and guidance to officers, suppliers and customers.
ACCOUNTS RECEIVABLE / DEBTORS
Raise invoices for sundry debts and chase these for payment in line with our clients debt recovery policies.
Maintain our client’s periodic income register, and ensure that periodic invoices are raised appropriately.
Amend / adjust / cancel sundry debt invoices as required.
Ensure sundry debtor income is posted to the correct accounts and correct as necessary.
Ensure that the correct income codes and VAT indicators are entered on the sundry debtors invoice request forms to ensure the accuracy of our clients Joint Financial Management System is maintained.
Liaise with tracing and debt collection agencies used by our client as part of the debt recovery process.
Inform client departments and / or our client’s legal team(s) about ‘problem’ debtors and agree an appropriate course of action to enable the debt to be collected or written off.
Provide regular management information to departments and the Head of Finance regarding sundry debtors.
Carry out the monthly rollover of the sales ledger (and the year end roll over), including production of the aged debt analysis, the debtors VAT report and other debtor control reports.
Carry out the reconciliation of the sales ledger to the general ledger (the sundry debtors reconciliation).
Work with the Housing team(s) and the Revenues & Benefits team(s) to ensure that homeless applicants that are placed in temporary bed and breakfast accommodation are billed for their appropriate share of their bed and breakfast costs.
PURCHASE TO PAY / CREDITORS
Send out PO's once they have been authorised
Cancel / force complete purchase orders when requested to do so by departments
Input and scan supplier invoices and credit notes into oour clients’ Joint Financial Management System, ensuring only accurate and timely payments are made
Ensure that the correct VAT indicators on invoices are entered to ensure the accuracy of our clients’ Joint Financial Management System is maintained
Take responsibility for the processing, input and control of the cheque and BACS payment runs ensuring that accurate and timely payments are made
Provide advice and support to suppliers and officers with regard to invoices and payment queries
Check to see if supplier details have changed, and if they have raise a request to have these amended
Carry out supplier statement reconciliations as and when necessary
Purchase ledger (and the year end roll over), including production of the creditors VAT report