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Administration Support Assistant

Location: WALLINGFORD, OXFORDSHIRE, UNITED KINGDOM Salary: 18,190-22,000 GBP (UK Pounds) Per annum
Sector: Business Support Job Type: Permanent
Shift Type: N/A Applications: 5
Posted: about 1 month ago Reference: X3-460683

Rare opportunity to work for an exceptional organisation

We are looking for an enthusiastic and committed Administrator on a full-time permanent basis to join a world-class research organisation!

Specific duties include:

  • Administrative support/assistance duties for the Head of Facilities and Operational Services
  • Section purchasing when required
  • Organise travel arrangements, include booking of travel tickets, hotels, and conferencing facilities where appropriate.
  • Secretary to the Business Continuity meeting, providing meeting support, Minute taking, producing minutes etc.
  • Adaptable and Responsive to admin ad-hoc day to day requests one may be requested to do.
  • Proof reading of documents
  • Secretary to the Health and Safety Committee meeting, providing meeting support, Minute taking, producing minutes etc.
  • Organising section communication, including booking (and setting up as appropriate) meetings, rooms, refreshments, collating requests for information required by the Head of Facilities and Operational Services etc.
  • Minute taking and distribution as required for specific meetings
  • Maintain section documents and dissemination of information
  • Secretarial tasks for specific facilities projects (e.g. arranging paperwork, collating information, producing spreadsheets)
  • General support functions (e.g. general enquiries including phone enquiries, mailing, emailing,  photocopying, collating, filing, archiving and typing, population of corporate databases including Endnote libraries, placing information on the intranet / internet, organising reception display boards)
  • Provide support to the recruitment process (e.g. copying and certifying passports)
  • Paperwork arrangements and induction of new starters

If interested then please apply or email claire.lachacz@reedglobal.com

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