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Administration Assistant/Receptionist

Location: GREATER MANCHESTER, LANCASHIRE, UNITED KINGDOM Salary: 8.72-8.72 GBP (UK Pounds) Per hour, inc Benefits
Sector: Business Support Job Type: Temporary
Shift Type: N/A Applications: 32
Posted: about 2 months ago Reference: X3-358212

I am recruiting for a fantastic opportunity working as an administrator/receptionist as their first point of contact for a charity based in Bury who are looking for extra support due to their new project.

9am-4pm
£8.72/hour
Training given
Temporary role - 06.07.20 - 14.08.20 

What will you benefit from?
• Excellent location, close to public transport links.
• Fantastic working environment 
• Training and mentoring given to support you in your role. 

Key Activities
Reception

  • To provide or assist in providing telephone and reception arrangements which are welcoming to children, young people, families and visitors.  This involves applying sensitive listening skills and providing a calm influence.
  • Process incoming and outgoing mail and deal with deliveries.
  • Maintain Reception and waiting areas in a clean tidy and welcoming condition.
  • Maintain a diary of events, meeting and the locations of staff as required.

Administration 

  • To develop and maintain records, both electronically and manually.
  • To produce statistical reports as required including generating reports from the electronic registration system.
  • Assist with documentation for any inspections. 
  • Update essential policies and guidance documentation.
  • Prepare documentation and present information as required. 
  • Arrange appointments, meetings and take minutes when required including the circulation of minutes and associated papers.
  • To provide general administrative support as required, including the opening and closing the building.
  • Ensure payments are made as appropriate and deal with any queries arising if required
  • May be responsible for administering and reconciling petty cash floats as required.

Are you?

  • Experienced with IT systems including the use of word, Excel and database systems.
  • Experience of general office procedures.
  • Experience of dealing with external agencies.
  • Experience of data inputting, maintaining records and producing statistical reports.
  • Experience of telephone/reception duties.
  • Able to maintain strict confidentiality and work within data protection guidelines.
  • Able to work effectively as a member of a team and on own initiative.
  • Able to work in a thorough and systematic way, paying attention to detail.
  • Able to communicate effectively with staff, young people and visitors.
  • Able to deal with interruptions for visitors, staff and young people.
  • Able to prioritise own workload and meet tight deadlines.

If you are interested in this opportunity and have all the listed experience above, please email me with your updated CV.

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