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Administration Assistant

Location: BRADFORD, WEST YORKSHIRE Salary: 15000.00 - 17000 GBP Per Annum
Sector: Business Support Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: 8 days ago Reference: 3067879
An extremely well established client of ours currently have an exciting opportunity for an Administration Assistant to join them on a permanent, full time basis.

Based in the heart of Bradford, our client are a premier business support function. They are an expanding organisation with definite opportunities for progression.


Main Duties/Responsibilities:

1. To be trained to become an ‘authorised signatory’ for Certificates of Origin. To be
able to determine origin, closely check and issue certificates under the ‘Preference’
and ‘Non- preference’ EU Rules of Origin and provide cover when needed

2. Checking, assembling, processing and batching-up documents with 100% accuracy
to meet courier deadlines

3. Training course administration including processing bookings, invoicing clients,
preparing course materials, liaising with trainers/venues/printers/caterers, capturing
client feedback and producing evaluation statistics

4. Updating and managing export documentation systems including the management of
Formal Undertakings

5. Filing and selecting records for destruction

6. Support to Chamber International’s Associates including careful diary management,
completion of reports following client meetings, file management, appointment
making, follow-up calls and coordination of wider team involvement

7. All general administrative tasks including invoice queries, scanning, logging
enquiries, arranging couriers, managing mail, updating
information boards, maintaining media logs, stock taking and ensuring a tidy office

8. Preparing for meetings on site including setting-up meeting rooms and preparing
refreshments. Meet and greet visitors at all levels of seniority.

9. Preparing and replenishing the filter coffee machine in the office

10. Provide break & short lunch cover for main reception (once or twice a week, working
to a rota)
11. Preparing for exhibitions, seminars, events, receptions and annual dinners. Liaison
with events teams, overseeing on the day arrangements, quality checking all
materials.

12. Create and maintain professional Twitter & LinkedIn profiles

13. Carry out a minimum of 20 business development phone calls each week, as a team
activity to build relationships with clients and generate new business.

Training and CPD requirements:
Successful completion of online certification training program me within 90 days.
(Attend the first available residential 2-day certification assessment)
Workshop attendance, on the job coaching and 1:1 tuition
Undertake appropriate social media training


Personal Requirements 





Educational qualifications
Essential
GCSE English & Maths

Desirable
International trade related qualifications
NVQ Business Administration or GNVQ in related subject
Institute of Export Certificate
BCC Authorised Signatory
University Graduate

Previous Experience
Essential
Past experience in a similar role

Desirable
Experience of working in manufacturing export, import, logistics, documentary credits section within a bank or international department of a company
Experience of handling electronic documentation, e.g. Banking, export software packages etc

Communication Skills
Essential
Ability to obtain, analyse and present information.
High standard of spoken and written English, excellent telephone and face to face communication skills.

Desirable
Experienced PowerPoint user
Experience of working in a customer facing role
Experienced in making presentations to small and large groups at all levels

Practical & Intellectual skills
Essential
Excellent computer skills; use of MS PowerPoint, Word, Excel and Outlook, databases, CRM systems
Excellent organisational and time management skills

Desirable
Minute taking
Ability to create presentations using Microsoft PowerPoint
ECDL or equivalent

Disposition & attitude
Desirable
Success driven and confident.
Hardworking and adaptable to the needs of the department.
Must be able to work unsupervised.
Ability to establish rapport with diverse client groups and partners
Must be able to work as a member of a team
High level of personal presentation
Willing to undertake training


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