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Admin Assistant

Location: LEEDS, WEST YORKSHIRE Salary: 8.00 - 8.00 GBP Per Hour
Sector: Business Support Job Type: Temporary
Shift Type: N/A Applications: N/A
Posted: 10 months ago Reference: 3083755
This is a fantastic long term opportunity to work within a Administration role for a charitable organisation in LS12. 

Previous experience of working within an administrative service is required as well as having the ability to work as part of a team and dealing with constant and often conflicting demands. 

Length of Assignment: Maternity Cover (9 months). Potential to be extended.

Salary: £8.00 per hour 

Working Hours: Part Time. 3 days a week (flexible). 09:00 - 17:00. 

Location: LS12

Essential Duties

To work as a member of the company on a day to day basis to provide a high quality, confidential, office administration function.

To undertake general administrative duties including data input and the maintenance of computerised and manual records and systems, writing letters and filing correspondence, enquiries, photocopying, franking and distribution of material.

To provide a courteous and responsive reception service for customers, family carers and members of the public who contact the office by telephone or in person.

To receive and direct incoming and outgoing mail, prepare responses as required and pursue enquiries and correspondence as necessary.

To support the team with the organisation, administration and minute taking at team, inter-agency and other meetings.

To contribute as a member of the team to provide a high quality and effective service, using judgement to resolve routine and non-routine issues.

To ensure that priorities are met and deadlines are achieved ensuring the most effective use of time.

Taking and prioritising telephone calls and messages.

Maintaining financial records, including the receipting of cash and petty cash, and coordinating and maintaining records.

To support and facilitate training events and meetings.

To maintain and interrogate accurate in-house databases and electronic records in accordance with agreed procedures.

To provide accurate statistical information for the senior management team.

Essential Duties:

Understanding of the need for confidentiality.

Understanding the importance of meeting timescales/deadlines.

Microsoft packages and computerised systems

Dealing with constant and often conflicting demands

Working as a member of a team.

Using a variety of software e.g Word, Excel, Outlook, Powerpoint, to produce reports and correspondence.

Providing an administrative service, including taking and producing minutes


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