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Accounts Assistant

Location: TEDDINGTON, MIDDLESEX Salary: 18000.00 - 22000.00 GBP Per Annum
Sector: Accountancy Job Type: Permanent
Shift Type: N/A Applications: 2
Posted: 11 months ago Reference: 3070459
My client are a marketing company based in South West London. To enable us to manage the rapidly growing business we are adding the new position of full-time UK Sales Order and Purchase Ledger Assistant to our Finance and Operations team.

The successful candidate will be an energetic, organised and numerate individual with excellent attention to detail and good communication skills. As the role is in regular communication with our retailers’ supply teams good customer service skills are essential. Some familiarity with an accounting system is highly desirable and good MS Office (especially Excel) is essential.

The position would suit some with a full years accounting or operational experience who is keen to develop their skills in a friendly, open plan office environment.

Sales Order Processing
• Daily download and administration of our retailer sales orders, as well as some manual input of smaller orders
• Liaison with warehouse, stock controller and brand managers with regards to out of stock issues
• Communication of out of stocks issues and expected back-in-stock dates to retailer supplier teams
• Maintain good customer relationships
• Tracking out of stocks issues and ensuring retailers are updated / prompted to re-order
• Checking sales orders against delivery notes and raising sales invoices
• Various peripheral tasks associated with retailer orders (e.g. checking retailer fines)
• Logging retailer debit notes and requesting PODs where required.
• Entering remittance advices
• Holiday cover for Export sales ledger
• Timely and accurate filing of all sales ledger documentation

Purchases Ledger
• All supplier ledger input onto accounting system, ensuring all invoices correctly approved and checked against Goods Received Notes where appropriate
• Track purchase invoices through approval process
• Querying discrepancies on stock purchase invoices with supplier/warehouse
• Requesting further info / documentation on purchase invoices where required
• Entering petty cash and credit card receipts onto accounting system
• Entering UK and Far East stock invoices onto accounting system
• Clearing down of Far East invoices where instructed
• Timely and accurate filing of all supplier ledger documentation
• Download of invoices/statements from portals - warehousing / Computerserve etc
• Entering any supplier ledger adjustments as advised by Finance Manager
• Emailing remittance advices to suppliers – communicating any late payments due to unresolved queries
• Maintain good supplier relationships
• Requesting statements and copy invoices from suppliers
• Reconciling supplier ledgers to supplier statements monthly
• Checking and entering Expense claims on accounting system
• Assigning nominal codes to some warehousing and distribution invoices
• Supporting the general finance function with adhoc finance tasks as required

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