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Account Administrator

Location: TOTTON, HAMPSHIRE Salary: 17000 - 18000 GBP Per Annum
Sector: Accountancy Job Type: Permanent
Shift Type: N/A Applications: N/A
Posted: 19 days ago Reference: 3108638
Reed Are currently representing a client based in Totton who are seeking a Junior In Office Administration / Accounts

As an overview, they sell B2B Autodesk AutoCAD software and all associated products and hardware, they have a training centre at each office. their head office is in Totton and they now also have three other offices in the north of the Country, Bradford, Durham and Nottingham, they employ over 80 staff across the 4 offices, over 30 of these currently at the head office. They also do the ordering for 7 of our European offices and some ordering for the office in Houston, Texas.




NATURE AND SCOPE OF WORK
The role of a Sales Admin Assistant is to ensure all orders are processed in a timely manner following our processes to the letter. Generating of sales invoices using Sage accounts plus general duties as necessary for the smooth running of the sales admin department. You will liaise closely with the accounts and subscription department team.

Principle duties include:
Opening new jobs in our CADSALES Database for the 5 UK offices following the internal process, attention to detail is essential at this stage to ensure we have all the relevant information regarding the customer, i.e. Purchase order, latest account status, correct quote information – you will liaise with accounts as necessary and refer back to sales person if any query.
Ordering items required, software licences, subscriptions, hardware, this is mainly done through one supplier.
Managing the subscription accruals database and ordering when necessary, liaising with the Subscription team manager for latest information on the ordering status.
Taking and placing orders for our 6 Europe offices, (called MLEC) and following through to sending the licence to the end user.
Using Sage accounts for the processing of sales invoices and generating purchase orders.
Answering the telephone and directing calls as necessary. A good telephone manner is required together with confidence on the telephone.
Dealing with the remote reception.
Taking credit cards payments using our card terminal, as and when required
Understanding of how to prepare the outgoing post each day, ensuring the correct postage is applied and purchasing stamps when required using the Post office online system.
Holiday cover for the administration of our training department, organising hardware hire, ordering lunches etc.
Any other adhoc task as required

NATURE AND SCOPE OF WORK
The role of a Sales Admin Assistant is to ensure all orders are processed in a timely manner following our processes to the letter. Generating of sales invoices using Sage accounts plus general duties as necessary for the smooth running of the sales admin department. You will liaise closely with the accounts and subscription department team.

The role is seeking someone with attention to detail, who has expericne in proesseing orders from start to finish, Minimal error over multipull systems. with invoicing and ledger    The salary they are offering is around £17,000 to £18,000-per annum depending on experience. They offer 23 days’ holiday plus bank holidays. Office hours are 9am to 5.30 pm Monday to Thursday and 8.30 to 5pm on Friday.

They are a friendly open plan office, all working hard but with a team spirit across the whole business.



 The Sales admin team form part of our Admin/Accounts department which is made up of 5 staff, one of which is a day to day team leader. Each member works on their own initiative but as part of a team, there is always someone available to advise on anything they are not sure of, either the team leader, subscription team manager, Office Manager or myself – the Office Co-ordinator. 

Please apply for this position ASAP if you are suitable and interested for in this role.

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